Everything you need to organise your club trips — from creating a club to archiving completed trips.
Follow these steps to run your first trip.
Sign up for an account, then create your club from the "My clubs" page. Add your club name, description, logo, and website link. You'll automatically become the club admin.
From your club dashboard, click "+ New trip". You'll see a template selector where you toggle the sections you need — emergency contacts, car management, hiking extras, and custom questions — alongside a basic signup that's always included. Add your own questions with custom fields, or set a trip fee and choose your currency (USD, GBP, EUR, NZD, AUD, or CAD) to collect payments online via Stripe. Then set the trip name, dates, grade, cost, and other details.
Each trip gets a unique signup link. Copy it from the trip management page and share it with your club members via email, Facebook, or your website.
Review who has signed up, approve or reject participants, and see medical info, emergency contacts, and vehicle availability at a glance. Enable auto-approve to skip manual review.
See who has vehicles and seats available. Use auto-assign to fill cars automatically, or manually create car arrangements. Then email everyone their ride details with one click.
Email emergency contact details to your safety contact before the trip. After the trip, archive it to keep your club dashboard tidy.
Signup fields are grouped into five sections. Leaders toggle sections on or off when creating a trip.
Share the trip signup link with your club members. They can sign up with an account or fill in their details as a guest. The form collects fields from the sections the trip leader enabled — basic signup is always included, plus optional emergency contact, car management, hiking extras, and custom questions sections.
Admin can manage the club, edit settings, manage members, create trips, and delete the club. Leader can create and manage trips. Member is a standard club member.
Easy (E), Easy-Moderate (EM), Moderate (M), Moderate-Fit (MF), Fit (F), Fitness Essential (FE), and Instructional (I). These follow the standard NZ tramping club grading system.
A step-by-step guide on the trip management page that adapts to your signup form. It only shows relevant steps — for example, car arrangement steps are hidden if your form doesn't collect vehicle info.
When creating a trip, a template selector shows five sections: Basic signup (always included), Emergency contact, Car management, Hiking extras, and Custom questions. Toggle each section on or off to build the form you need — each card previews the fields it collects. With Custom questions, you can add your own text, dropdown, checkbox, number, or date fields and save them as reusable club templates. Your club has a default template, but each trip can override it. The trip leader checklist automatically adapts to only show steps relevant to the sections you selected.
Custom questions let you add your own fields to the signup form — text, textarea, dropdown, checkbox, number, or date. Mark each as required or optional. You can also save a set of custom questions as a reusable club template so you don't have to recreate them for every trip.
Connect your club's Stripe account from the club settings page. When creating a trip, set a fee amount and choose your currency (USD, GBP, EUR, NZD, AUD, or CAD). Participants are redirected to Stripe Checkout after signing up. Funds go directly to your club's connected bank account. A 4% platform fee is deducted from each payment, plus standard Stripe processing fees.
You can collect trip fees in USD, NZD, AUD, GBP, EUR, or CAD. Choose your currency when creating a trip — it defaults to USD. The correct currency symbol is shown to participants on the signup page.
Only if you want to collect trip fees online. Stripe Connect Express makes setup quick — you'll be guided through connecting your bank account. Trips without fees work as normal with no Stripe account needed.
Click "Auto-assign" and the system will automatically create car arrangements based on available drivers and their seat capacity. Passengers are assigned to fill each car. You can manually adjust afterwards.
Yes. From the trip management page, click "Email all participants" to send a custom message to everyone signed up. All sent emails are logged in the Comms tab.
Emergency contact information collected from each participant (when the emergency contact option is enabled on your signup form). You can email a summary of all participants' emergency info to your designated safety contact before the trip.
Yes. Trip leaders can edit all trip details (name, dates, grade, cost, meeting location, etc.) from the trip management page at any time before archiving.